Receptionist – G3 level

International Organization for Migration

Company Website

http://www.iom.int

Company Email

iombanjulrec@iom.int

Job Type

Contract

Location

Banjul, Gambia

Address

46 Pipeline Road Kairaba Avenue, Serrekunda, Gambia

Description :

Under the direct supervision of the Resource Management Officer and under the general guidance of Chief of Mission, the receptionist will be responsible for performing reception and secretarial tasks for the IOM Gambia mission.

DUTIES AND RESPONSIBILITIES

  • Answer the telephone hotline, provide support to people who call, and transfer calls in situations where unable to assist
  • Receive applicants and visitors in the office and direct as appropriate
  • Provide initial information to visitor or callers
  • Relay messages to colleagues in the IOM office
  • Attend to the preparation of meetings which are held in the office, including organizing conferences and visits as required
  • Organize the mission’s filing system in accordance with IOM general guidelines
  •  Receive, register, sort and prepare mail for the office
  • Pick and drop off post from the post office
  • Assist with translation if required
  • Assist at the airport on the departure or arrival of movements, if required.
  • Other duties, within the incumbent’s capabilities, as may be assigned by the RMO and COM.

EDUCATION AND EXPERIENCE

  • Certificate in secretarial or administrative services, with a degree in business administration or similar courses an advantage
  • At least two years of experience in receptionist or secretarial services or related field
  • An equivalent combination of related educational and professional experience.
  • Demonstrated knowledge of information technology and proficiency in Microsoft Office applications, especially Excel, Word, PowerPoint, Publisher, and SharePoint;
  • Demonstrated knowledge of internet and telephone services / VOIP.
  • Must have social skills for dealing with vulnerable migrants and ministry officials and reresentatives

LANGUAGE:

Fluency in English and local language is a requirement.

IOM will only accept applications which includes a cover letter (not more than one page) and résumé highlighting the required education and experience or a duly completed IOM Personal History Form (for internal candidates). Soft-copies sent via email are preferred.

Interested applicants may send their applications to iombanjulrec@iom.int with the position title and VN Number specified in the SUBJECT field not later than 28 January 2018.

Gambian citizens or foreign nationals with valid work permit/visa can apply. Applications from qualified female candidates are especially encouraged.

Only short-listed candidates will be invited for an interview.

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